Build beautiful work,
not paperwork.
Custom orders, quotes, invoicing, client portals, and contractor time tracking — one platform, $20/mo flat. Stop losing orders in email threads and scribbled notes.
Everything you need. Nothing you don't.
Orders & Job Tracking
Track every custom order from quote to delivery on visual kanban boards. Manage specifications, materials, timelines, and revisions — never lose track of a job again.
Quotes & Invoicing
Generate professional quotes with line items for materials, labor, and finishing. Convert approved quotes to orders, then to invoices. Track payments and connect Stripe for online billing.
Client-Facing Dashboard
Give clients their own branded portal to see order progress, approve quotes, view invoices, and upload reference images — without calling the shop for updates.
Contractor & Employee Time Tracking
Track billable hours for craftsmen, apprentices, and subcontractors. Log time against specific jobs, generate timesheets, and auto-calculate labor costs per project.
Lead Management & CRM
Capture inquiries from your website and web forms. Track prospects through your sales process, follow up automatically with email sequences, and convert leads to paying clients.
AI-Powered Operations
Platform AI drafts client proposals, generates follow-up emails, creates social media descriptions of finished pieces, and provides smart insights — included free on every plan.
Email & Social Campaigns
Showcase finished projects with email newsletters and social media posts. Schedule content, build your mailing list, and track which campaigns bring in new custom orders.
Scheduling & Consultations
Replace Calendly with built-in scheduling. Let clients book consultations, design reviews, and delivery appointments directly. Syncs with Google Calendar.
Website & Online Presence
Manage your workshop website, showcase your portfolio, track which pieces generate the most inquiries, and optimize your online presence — all from one dashboard.
Up and running in minutes.
Sign up free
No credit card required. Get instant access to orders, quoting, invoicing, time tracking, client portals, and AI.
Set up your workshop
Configure job stages, pricing templates, material catalogs, and team assignments. Import existing client data via CSV.
Start building
Capture leads, send professional quotes, track jobs, log hours, invoice clients, and give them a portal to follow along — all from day one.
Stop overpaying for less.
| OpenAva | Jobber | ServiceTitan | QuickBooks | Zoho | |
|---|---|---|---|---|---|
| Price (5 users) | $20/mo | $345/mo | $500+/mo | $95/mo | $180/mo |
| Unlimited users | ✓ | ✕ | ✕ | ✕ | ✕ |
| Client portal | ✓ | ✓ | ✓ | ✕ | ✕ |
| Time tracking | ✓ | ✓ | ✓ | ✕ | ✕ |
| Built-in invoicing | ✓ | ✓ | ✓ | ✓ | ✓ |
| AI included free | ✓ | ✕ | ✕ | ✕ | ✕ |
| Email campaigns | ✓ | ✕ | ✕ | ✕ | ✓ |
| Social scheduling | ✓ | ✕ | ✕ | ✕ | ✕ |
Transparent. No surprises.
Flat monthly fee. AI included. No per-seat charges ever.
Explore the full platform. No credit card.
- ✓ Up to 3 users
- ✓ 500 records
- ✓ Platform AI (25K tokens)
- ✓ All modules accessible
- ✓ BYOK AI keys
Everything you need. Unlimited users.
- ✓ Unlimited users
- ✓ 25,000 records
- ✓ Workflows & automations
- ✓ Custom reports
- ✓ Call tracking & telephony
- ✓ Unlimited integrations
For scaling teams. Full AI suite.
- ✓ Everything in Plus
- ✓ 500,000 records
- ✓ AI Assistant (advanced)
- ✓ Audit export & compliance
- ✓ Priority sync & support
- ✓ Unlimited phone numbers
Founder's Rate — 40% off, locked forever
Our first 10 clients get Plus at $12/mo or Enterprise at $90/mo — locked for life.
Know exactly what grows with usage.
Core plans stay flat and unlimited users stay included. Usage-based services are priced in public, with included allowances, caps, and pass-through-style rates shown before you connect anything.
Publish more when campaigns are active, then pay only for additional posts.
Use BYOK on Free, or get premium one-click social network connections on paid plans.
Twilio-based per-minute pricing with plan-level monthly spend caps.
| Service | Free | Plus | Enterprise | Notes |
|---|---|---|---|---|
| Platform AI | 25K tokens included | 100K tokens included, 2x markup overage | 500K tokens included, 2x markup overage | Hard caps protect spend; paid plans cap usage at 2x-3x monthly limits. |
| Social Media Posts | 10 included, $0.40/post overage | 40 included, $0.30/post overage | 400 included, $0.25/post overage | Premium posting powered by a Premium Partner, billed per published post. |
| Social Accounts | BYOK only, free | Premium one-click connect | Premium one-click connect | $4/mo per social network page or profile connection. Bundles up to 50% off are available through [email protected]. |
| Phone Numbers | $1/number/mo, max 2 | $1/number/mo, max 10 | $1/number/mo, unlimited | Monthly flat rate per provisioned number. |
| Premium Email Campaigns | Not available | $2/1,000 emails, 10K/day and 10K/mo | $1.50/1,000 emails, 20K/day and 20K/mo | Managed infrastructure email for campaigns that need deliverability support. |
| Managed Websites | Not available | $2/website/mo, 5 included | $1/website/mo, unlimited | Hosted on the Cloudflare Stack. |
| Lead Enrichment (Apify) | 20/day | 50/day | 100/day | Per-unit enrichment with hard daily caps. |
| Records | 500 hard cap | 25K included, $2/1,000 overage | 500K included, $1/1,000 overage | Monthly record allowance. |
| API Operations | 10K hard cap | 250K included, $1/10K overage | 1M included, $0.50/10K overage | Monthly API operation allowance. |
| Storage | 100 MB | 2 GB | 20 GB | File attachments and documents. |
Minute rates stay visible, with caps by plan.
Rates are based on Twilio's approximate $0.01/min base cost and may vary by carrier, region, and routing.
| Usage | Free | Plus | Enterprise |
|---|---|---|---|
| Inbound calls | ~$0.022/min | ~$0.018/min | ~$0.015/min |
| Outbound calls | ~$0.031/min | ~$0.025/min | ~$0.021/min |
| Monthly spending cap | $10 fixed | $50 adjustable | $200 adjustable |
Want bundled social connection pricing? Contact [email protected] for volume discounts up to 50%.
Frequently asked questions.
Is OpenAva really built for woodworking businesses?
OpenAva is a fully customizable operating system. Configure custom fields, job stages, material catalogs, and pricing templates specifically for your woodworking workflow — from initial inquiry to final delivery.
Can clients see their order progress?
Yes. Each client gets a branded dashboard where they can track job status, approve quotes, view invoices, upload reference images, and see delivery timelines — without calling the shop.
Can I track hours for my crew and subcontractors?
Yes. Built-in time tracking lets team members log hours against specific jobs. Generate timesheets, calculate labor costs per project, and auto-generate invoices from tracked time.
Does OpenAva handle quoting and invoicing?
Yes. Create detailed quotes with line items for materials, labor, and finishing. Convert approved quotes to orders, then to invoices. Connect Stripe for online payments and track everything in one place.
Can I showcase my work through OpenAva?
Yes. Use built-in email campaigns and social media scheduling to share finished projects. Manage your website portfolio and track which pieces generate the most inquiries.
Is OpenAva available in Spanish?
Yes. OpenAva is fully bilingual with complete English and Spanish support — perfect for workshops serving diverse communities.
One platform.
Start free.
CRM, agency management, HR, marketing, real estate, and more. $20/month flat. Unlimited users. AI included.